Ship spare parts application, receipt and custody

Shipping companies have a clear understanding of the traditional ship spare parts application, receipt and custody procedures, but they are ignorant of ship spare parts management methods and application procedures under information management. Let’s take a look together. How to apply, receive and keep ship spare parts under management mode.

    Ship spare parts management under the information management mode is to use the ship maintenance management system to complete the spare parts application, approval, storage, storage, and inventory operations through the system. The workflow is roughly as follows:

    In the ship spare parts application phase, the crew can select the spare parts information to be applied for based on the intelligent analysis results of the system. The system will automatically generate a spare part application form and submit it to the superior manager for approval. (The intelligent analysis process of the system, that is, the system compares the number of spare parts in the inventory with the number of spare parts that should be reserved by the ship. If the quantity is lower than the reserved quantity, the spare parts will be filtered out by the system and the crew will determine whether they need to apply).

     In the delivery stage, the application form after approval by the manager is handed over to the purchasing department to purchase spare parts, and the delivery is confirmed in the system, and the delivery information (name, type, quantity, price, etc.) is confirmed at the same time.

     In the receiving stage, the crew should compare the delivery information in the system with the information of the spare parts on the ship. If there is a difference, it needs to be marked in the system and submitted to the manager. Then confirm the receipt and storage.

     The storage of ship spare parts is much simpler. It only needs to check the warehouse regularly and ensure that the actual quantity is consistent with the quantity in the system. It is enough to register the inbound and outbound spare parts from time to time.